For years, PDF invoices sent via email have been the default way for companies to bill and get billed. But as of January 1, 2026, that familiar workflow will fundamentally change in Belgium. All VAT-liable companies, including small enterprises under the €25,000 threshold, will be required to receive electronic invoices through Peppol, the secure network for structured e-invoicing.
If you’re a Mobiflow customer: don’t worry, this shift will be straightforward. Even more, it’s an opportunity to streamline your entire finance process. Here’s why e-invoicing via Peppol is a game-changer for your daily operations.
Goodbye PDFs, hello Peppol: what’s changing?
Instead of receiving PDFs as email attachments, companies will receive invoices in a structured digital format delivered securely through Peppol.
Think of Peppol as a telecom network for invoices: your accounting system automatically picks up invoices the moment they’re created. No manual downloading, no file naming, no inbox clutter. Just clean, automated data transfer from sender to receiver.
Mobiflow already prefills Peppol IDs based on your company number and lets you update your ID directly in your account settings. Once a valid ID is linked, your invoices will automatically arrive through Peppol.
Why e-invoicing reduces administrative errors
Switching from PDFs to structured e-invoicing eliminates many of the weak spots in traditional invoice handling.
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No more copy-paste mistakes
PDF invoices require manual extraction. Someone has to retype or manually import data, which increases the risk of copy-paste mistakes and discrepancies between different versions of the same invoice. With Peppol, all invoice information is sent in a structured, machine-readable format, ensuring that the data arrives exactly as intended. And that the version you receive is automatically the correct, legally valid one.
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No lost invoices
In a typical email inbox, invoices disappear under newsletters, internal threads, or spam filters. Peppol guarantees delivery directly into your accounting software: no sorting, no searching, no missed payments.
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A clearer, more reliable invoice trail
Peppol creates a straightforward, reliable record of every invoice, making it easier to verify information and reducing the chance of discrepancies. Auditors love this. Your finance department will too.
How e-invoicing saves you time
Time savings come from automation, and Peppol is built for automation from the ground up.
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Faster invoice processing
No more downloading PDFs, saving them locally, renaming them or uploading them manually. Your accounting platform retrieves Peppol invoices automatically, even overnight.
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Instant validation
Structured invoices allow automated checks:
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VAT numbers
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mandatory fields
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invoice totals
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duplicate detection
That means fewer rejected invoices and fewer back-and-forth emails.
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Less time spent on reconciliation
Consistent data formats mean:
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smoother matching of invoices and payments
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fewer discrepancies
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faster month-end closing
In other words, finance teams can focus on analysis, instead of pure admin.
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No need to chase missing or incorrect invoices
If an invoice is sent, you receive it. Full stop. And because Peppol enforces structure, formatting issues disappear entirely.
What about self-billing invoices for your charging income?
For charging revenue, Mobiflow creates invoices in your name via self-billing. These are also subject to the e-invoicing obligation from January 1, 2026. However, not all accounting tools support Peppol self-billing yet, as the feature is relatively new. If your software isn’t ready, Mobiflow will continue sending those invoices by email until support is available.
Get ready today, it only takes a minute
To ensure a smooth transition:
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Check with your accountant or software provider whether your company is registered on Peppol.
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Mobiflow regularly checks Peppol IDs automatically based on the company number. You can also enter your Peppol ID yourself via: Administration > Account details > Company info.
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Once linked, your next invoices will arrive automatically via Peppol.
If you invoice Mobiflow for public charging sessions, use Peppol ID 0208:0648837849.
A small change now, a huge time-saver later
Moving from PDF invoices to Peppol goes far beyond ticking a compliance box. It streamlines your financial workflow, speeds up processing, and reduces the risk of errors to almost zero. The result is less friction, fewer repetitive tasks, and a setup that allows your accounting team to work far more efficiently.
Got questions about Peppol? Read our FAQ.